{"@context":"https://schema.org","@type":"JobPosting","title":"Administrative Assistant","description":"

Jobright is an AI job search agent that simplifies the job search process and helps people achieve better job outcomes. The Administrative Assistant supports day-to-day team administration through schedule coordination, record and document management, internal request tracking, meeting preparation, and process documentation.

Why Join Us

• Build real, production AI agents used by real users

• High ownership and impact

• Work at the intersection of AI, agents, and product

• Shape how people experience AI-driven job search

Responsibilities

• Coordinate team calendars, arrange meetings, and circulate agendas and follow-up notes

• Maintain shared documents, contact lists, and administrative trackers with accurate, consistent information

• Prepare routine correspondence, format documents, and organise materials for internal meetings

• Track administrative requests, clarify priorities with colleagues, and follow up on outstanding actions

• Check records for completeness, identify discrepancies, and route questions to the appropriate colleague

• Document recurring administrative procedures and suggest practical improvements to organisation and handoffs

Qualification

Required

• Entry-level candidates are welcome; relevant experience can come from coursework, volunteering, internships, or personal projects

• Clear written and verbal communication in English and careful attention to detail

• Comfort using email, calendars, word-processing tools, and spreadsheets

• Ability to organise several tasks, ask clarifying questions, and follow through on agreed deadlines in a remote team

• Careful handling of confidential information and sound judgement about when to escalate an issue

Preferred

• Experience supporting a student organisation, community group, office, or project team

• Familiarity with shared document systems and basic spreadsheet sorting and filtering

• Interest in improving routine administrative processes and documenting repeatable tasks

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